Spencer Avenue School Council

Meeting Minutes

Parent Attendees: Cari Mistry
Narius Mistry
Lisa Hamamy

Staff Attendees: Dianna Secord

Regrets
Bonnie Gerritts, Lisa Laidlaw

Date: Tuesday, October 8th 2019 Time: 6:30PM

Location: SpencerAve.Library

Laura Russell Hayley Hancott

Charlotte Rivoire

Karon Edwards

Jennifer Hunt Miranda O’Connor

Mallory Cardona – non teaching staff

Sabrina Macpherson Jackie Irwin

1. Introductions
Cari started the meeting at 6.37pm
Minutes accepted by Charlotte Rivoire, second by Sabrina Macpherson

2. Principal’s and or Staff Report – Dianna Secord

• EQAO – Dianna reported very good scores for SAES grade three and six. SAES scores are better than the province and the board overall. SAEA is continuing to enrich their program for numeracy and literacy. This year they are working on collaborative tech groups to provide good learning opportu- nities e.g. Makey Makey, micro:bits, green screen, focus on number talks, specifically for literacy and math.

• Playground – we have two quotes for naturalized playground as well as one quote for a metal and plastic playground. The playground committee has Pros and Cons for both types. Metal and plastic is closed by the school board from Nov – April. Some of the Natural playground elements can be accessible almost all year. No slip and fall equipment such as monkey bars would be allowed in winter. Committee has proposed a drama centre, bridge, sandbox, raise log ladder, chin ups, and large boulders. Natural playground quotes have included large trees, as well as boulders, rocks, border, grading, and mulch.

• Both quotes include large Maple trees planted, with the grading option A is $38K plus HST, might go to 40K plus HST after final specs. Option B is $50K, Diana to confirm if second quote has grading or not. Plastic/metal option for comparison is also approximately $50K not installed, not graded, mulch etc. Dianna does not want to take up too much yard space, or to have wet undrained ground.

• There is no option to use the town park at this point. Council to considering paying for use of the town field for special events, parent council to talk to town council about why the field can not be used, or used at what cost.

• Family Transition Place – Dianna requested funds to rebook sessions for 2020 but these need to paid now. FTP sessions are for grade 7 and 8 as well as gifted 7/8. Cost is $500 per session. Council agreed to committing $1500 plus taxes for next year, this includes one extra class for grade 6. FTP does a series of workshops on healthy relationships and self esteem, surveys, safe social media, many activities run by facilitators from FTP.

• Dianna has ordered volunteer t-shirts to the value of $300 previously approved money. Lisa asked about the colours of the t-shirt being inconsistent due to different suppliers and materials.

• Karon Edwards thanked the parent council for their fundraising and support on behalf of the teachers.

3.Treasurer’s Report – Narius Mistry

• Narius recapped the financials for September [Attachment A]. The mac and cheese orders were very successful. It was confirmed that Parent Involvement Committee (PIC) is giving the $500 again and if that money is being used towards to meet the teacher night snacks. Fund Script was re- ceived. Approximately $28K in the bank account.

• Pita pit – has only invoiced for one term not 3 terms. Jen to contact them and ask about invoices if Diana does not have them. Diana to see if they have sent the cheque or if the cheque has gone missing. The payment has not been recorded in the financials.

• Fund-raising – Cookie Dough made $1700

• 2018/2019 Approximately made $27000, but this includes the approximate $3000 unpaid for pita pit.

• Using the 60/40 allocations, 16K for playground, 11K for school. In January 2018 $3000 for Maker Space was already given to the school so approximate transfer is 7K to school. Dianna and Narius to confirm if the $3000 has been moved twice or not.

• Playground has approximately $57K in funds.
Council Meeting Minutes Page 2 of 9

Spencer Avenue School Council

New Business – Cari

• Year at a glance, to reduce repeated requests for money from parents Cari suggested to lay out a plan for the year for money requests for fundraisers. This is to be mindful of spreading out the fundraising throughout the year. Also there are no more than 10 PPM days per year that limit the junk food allowed to be sold. This includes the 2 fairs, movie nights, so planning is needed to meet the 10 PPM limit.

• Laura Russell runs the movie nights, 28th Nov is the first movie night, others will be in January/ Feb. Laura stocks up on snacks in October. Budget approved is $300 for Laura to buy snacks. Laura to investigate the movie licence.Report from sub committees as needed

• Cari proposed sub committees to present a concise report to council. Sub committee detailed dis- cussion during council is not encouraged. Proposed 10 min session after council meeting for side conversations and sub committee get together.

• Lisa Hammamy and Ashley to chair holiday committee, 10 vendors booked already, gym is booked for Friday at 3pm, Dec 7th. $500 approved for expenses.

• Diana proposed a tech night for parents at the maker space, suggestion is to use PIC money to facil- itate this. She would like to demonstrate the technology being used in the Maker Space and to en- courage parents to support Bring Your Own Device (BYOD).

• Some PIC funds have already being allocated to meet the teacher night ($92)Next Meeting November 12th 2019 Adjourn
  Minutes Recorded By: Miranda O’Connor

Opening Balance Sep 1, 2019

$67,850.94

Attachment A

Account Notes

Playground

Playground 2018 Playground 2017 Playground 2016

$25,332.26 $10,139.42 $7,110.58

Total Playground ($42,607.26)

Available Opening Balance Sep 1, 2019* * Includes Cash Float on Hand

$25,243.68

$70.00

Lunches – Sep 2019 Income Expense Total

Booster Juice $1,868.00 Cookies $1,170.00

$0.00 $195.26 $0.00 $0.00 $0.00 $0.00 $0.00

$1,868.00 $974.74 $615.00

$1,155.00 $959.00 $4,070.25 $475.60

$615.00 $1,155.00 $959.00 Pizza $4,070.25 Quesada $475.60

Pasta Day 1 – Rotini

Pasta Day 2 – Mac and Cheese Pita Pit

Total

$10,312.85 $195.26 $10,117.59

General – Sep 2019

Meet the Teacher

Income

$0.00

Expense

$92.82

Total

($92.82)

Council Meeting Minutes

Spencer Avenue School Council

Total

$0.00

$92.82 ($92.82)

Fundraising – Sep 2019 Income Expense Total

FundScrip $135.79 $0.00 $135.79

Total

$139.79

$0.00 $139.79

Available Balance Sep 30, 2019 $35,404.24

Spencer Avenue School Council Financial Statement – Sep 2019

Lunches – Forecasted Income Expense Total

Booster Juice $1,400.00 Cookies $600.00

($1,400.00) ($600.00) ($460.00) ($865.00) ($720.00)

($2,150.00) ($350.00)

Pasta Day 1 – Rotini
Pasta Day 2 – Mac and Cheese
Pita Pit
Pizza $2,150.00 Quesada $350.00

$460.00 $865.00 $720.00

Total

$6,545.00 ($6,545.00)

Estimated Balance $28,859.24

Council Meeting Minutes Page 5 of 9

Spencer Avenue School Council

Spencer Avenue School Fundraising Summary Statement – 2018/2019

Account

Income

Expense

Total

Lunches

Booster Juice $8,008.00 Cookies $4,352.00 Pasta $8,580.50 Pita Pit $5,772.50 Pizza $17,400.00 Quesada $6,151.85

$6,096.00 $1,694.82 $7,053.75 $1,733.49 $9,264.75 $5,676.98

$1,912.00 $2,657.18 $1,526.75 $4,039.01 $8,135.25

$474.87

Total Lunches $50,264.85 $31,519.79 $18,745.06

Fundraising

FundScrip $3,715.00 Spirit Wear $2,157.00 Mabel’s Labels $104.61 Movie Nights (3) $1,479.00 Cookie Dough $1,837.00

$3,715.00 $2,032.38

$1,174.04 $100.11

$0.00 $124.62 $104.61 $304.96 $1,736.89

Total Fundraising $9,292.61 $7,021.53 $2,271.08

Commitments

Family Transition Place Council Insurance Grade 8 Grad

$1,150.00 $151.20 $500.00

($1,150.00) ($151.20) ($500.00)

Council Meeting Minutes

Spencer Avenue School Council

Kindergarten Grad
Jump Rope for Heart Freezies Teacher Appreciation
Total Fundraising

$0.00

$100.00 $51.14 $153.16 $2,105.50

($100.00) ($51.14) ($153.16) ($2,105.50)

Christmas Fair

Vendors $920.00 Bake Sale $717.50 Activities $636.00 Raffle $808.00 Approved Expenses

SC

$234.11 $200.00

$920.00 $717.50 $636.00 $808.00

($234.11) ($200.00)

Total Christmas Fair $3,081.50 $434.11 $2,647.39

Spencer Avenue School Council

Spencer Avenue School Fundraising Summary Statement – 2018/2019 Cont’d

Account

Income

Expense

Total

Family Fun Night

Art Sale $208.00 BBQ/Food Sales $1,354.50 Beaver Tails $75.00 Kona Ice $75.00 Silent Auction $4,481.60 Tickets $540.00 Wrist Bands $1,510.00 Zoo Tek

$1,130.00

$271.20

$593.25

$208.00 $224.50 $75.00 $75.00 $4,210.40 $540.00 $1,510.00 ($593.25)

Total Family Fun Night $8,244.10 $1,994.45 $6,249.65

$70,883.06

$27,807.68

$16,684.61 $11,123.07

$43,075.38

$27,807.68

$16,684.61 $7,523.07

Fundraising Allocation (60/40)

Playground – 60% School – 40%

*Maker Space Allocation Jan.

$3,600.00*

Council Meeting Minutes

Spencer Avenue School Council

$24,207.68